The Boards of directors of a community association has the following responsibilities:
To carry out their duties, boards have authority as provided by the governing documents and statute. Directors must perform their duties as fiduciaries
There are five main HOA board officer positions: president, vice president, treasurer, secretary, and member-at-large. The main purpose of serving on an HOA’s board of directors is to govern the HOA and enforce its governing documents. Each of these positions comes with different responsibilities designed to help board members serve their community in the most efficient way possible.
A board’s president is responsible for making sure proper meeting procedures are followed and that meetings stay on task. The specific duties of the position include possessing an in-depth knowledge of the community’s CC&Rs and other governing documents, knowing how to run an effective meeting, making sure all other board members’ voices are heard, and being the “face” of the organization, which may mean signing important legal documents.
The vice president shares many of the same duties as the president. It’s important that they, too, possess an in-depth knowledge of the CC&Rs and governing documents. A vice president also takes over the president’s duties if the president is unavailable.
Association financial issues are all handled by the acting Treasurer. The responsibilities of this position are extremely important to the community and usually involve assistance from the board’s current association management organization. Not only does a treasurer secure community funds and manage financial records, but they also:
A secretary’s main job is to organize all the association documents that are not financial records. Unless the governing documents provide otherwise, a secretary’s duties are as follows:
Member-at-large is a unique position that not all associations will have. The role can be incredibly diverse, as its main duties can vary widely from association to association, but basically, a member-at-large serves as the intermediary between the board and the homeowners. Members-at-large attend all board meetings, provide input and feedback, and act as spokespersons for all parties involved. Additionally, they may often be assigned specific projects, including positions on committees, that don’t fit neatly within the roles of other board members. In this function, members-at-large help ensure the board’s goals are met.